Canadian Shield Regional Council, Region 6

UPDATE for Canadian Shield Regional Council, Region 6

Date: December 19, 2018

To: All Members of Manitou Conference, Cambrian Presbytery, Algoma Presbytery and Communities of Faith that reside in the Canadian Shield Regional Council, formerly Region 6

From: Peter Hartmans, Executive Minister, Region 6,

The United Church of Canada

Subject: Transition to the Three-Council Model

Dear Friends in Canadian Shield Regional Council, Region 6:

As we approach the threshold of the year, we are anticipating stepping into the new three-council model of governance. It is a time of endings and new beginnings. Presbyteries and Conferences are wrapping up and setting things in order. We are grateful for the time and attention of commissions and committees during this transition. Staff and offices are getting geared up for January 1, 2019. The Transition Commission has been working to get our new house in order and on their behalf, I want to share this update with you and ask you to share it with your community of faith.

1. Name of the Region

After closing the polls on Monday, December 17th, Region 6 saw 690 votes cast by its constituency. We are proud to announce your vote for the name of our new region: Canadian Shield Regional Council. Thank you to everyone who voted!

2. Location and Contact Information

There are two regional offices and one satellite office:

Canadian Shield Regional Council

Main Administrative Office

319 McKenzie Avenue

North Bay, ON P1B 7E3

Telephone: 705-474-3350 (for a few months)

Toll-free:1-800-446-4729 ext.6134

Susan Whitehead, Executive Assistant

Email Susan:


Canadian Shield Regional Council

Sault Ste. Marie Satellite Office TBA...

Canadian Shield Regional Council

Thunder Bay Office

310 Park Avenue Thunder Bay, ON P7B 6C8

Toll-free: 1-800-446-4729 ext. 6138

Joan Bailey, Administrative Support

Email Donna:


3. Membership in Regional Council

a. All ministry personnel, active and retired, are members of Regional Council;

b. Lay members are elected according to a familiar formula:

i. 1 rep per community of faith with 100 or fewer resident members;

ii. 2 reps from every community of faith with 101-200 resident members;

iii. 3 reps from every community of faith with 201-300 resident members;

iv. 4 reps from every community of faith with more than 300 resident members

Please note, current representatives to Presbytery are eligible to become representatives to the Regional Council but must be elected as such at a congregational meeting. A recent memo was circulated from the General Council Office indicating that for an interim period, current presbytery representatives to Conference would continue into the Region as Regional Council Representatives as of January 1, 2019. This would apply until a Community of Faith elects Regional Council Representatives at their regularly scheduled annual meeting in 2019.

Job Description for the Regional Council Members:

Members of the Regional Council will represent their community of faith at the regional meeting. The member will be expected to provide key communication updates between the Regional Council and their community of faith throughout the year. Regional Council members should be people who are passionate about building relationships beyond their congregation. In addition, the Regional Council member may consider serving within the regional council governance structure. Please notify Susan Whitehead at our regional office with the names of your elected lay representative(s) as soon as you have voted.

4. Human Resources

Please note that the talents and experience of the current presbyters will be crucial in the work of the region. We invite you to bring your enthusiasm and dedication to this new ministry. There will be committees/teams of our life and work, although some of these will be organized differently from the past. We will have more news to share in the new year about opportunities for involvement.

In addition, the new structure calls for local clusters to provide a focus for any number of shared interests that we want to keep alive. These could focus on worship, mission, learning, collegiality, justice work, strategic planning – the only limit is our imagination! There will also be networks of folks in different parts of our country focused on particular issues or projects. There is only minimal definition provided by the General Council for clusters and networks. Networks are a way to sustain relationships in the wider church, as well as a way to do things more effectively together that are harder, or impossible, to do separately.

5. Pastoral Relations

Pastoral relations policies govern search, selection, calls, and appointments between ministers and United Church communities of faith.

The 43rd General Council (July 21–27, 2018) enacted the remits that pastoral charges and presbyteries passed. The General Council also passed GCE 11 New Pastoral Relations Covenant Policy, resulting in the following changes to our pastoral relations system:

• The definition of covenant is expanded beyond three parties.

• The needs assessment process is replaced with the use of profiles of ministry personnel and profiles of communities of faith.

• The governing body of the community of faith is responsible for some pastoral relations actions and decisions that were previously the responsibility of a congregation, specifically:

o decisions about supply appointments;

o the responsibility to prepare the community of faith profile (replaces needs assessment);

o the responsibility to notify the regional council of any proposed change in covenant, and to request a liaison.

• The presbytery representative role is replaced with a regional council liaison as the regional council representative to communities of faith for pastoral relations/covenant processes.

• The covenant hub is established and regularized as the required process for ministry personnel and communities of faith to search for calls and appointments. The United Church of Canada will support the Indigenous Church in being self-determining in whether or how they use the covenant hub.

6. Communication

Effective January 1st, 2019, the Transition Commission becomes the Regional Executive until the first meeting of the Regional Council. We are committed to being accessible to communities of faith and in that spirit, we have decided the following:

a) Beginning in January the Transition Commission and Regional Council Executive meeting minutes will be posted on the interim website This website address will be changing in January to: ;

b) A new governance model is taking shape and will be posted as soon as possible. Please note that this is a living document that will see many changes as we move into the new reality;

c) The Nominations Committee will be contacting people regarding roles in the new structure. Please consider their requests prayerfully.

7. Staff Support

Our staff team is eager to support and encourage communities of faith even as we are still discerning our new roles. Our preliminary contact list is attached.

8. Regional Council Meeting

The inaugural Regional Council Meeting will occur at the Quattro Hotel and Conference Centre, 229 Great Northern Road, Sault Ste. Marie, Ontario from May 31 to June 2, 2019. Many more details to follow!!

9. The New Manual

The new manual, effective January 1, 2019 is now available or here

10. Support for Presbytery Treasurers with Transition For support around the closing of presbyteries and past/present assessments, please contact Janet MacDonald at ( Janet has been hired by the Canadian Shield Regional Commission to provide transition support to presbytery treasurers.

11. Links to Key Information

•website for Canadian Shield Regional Council is:

• Remit Implementation gateway national church

• Indigenous Calls to the Church

• New Candidacy Pathway

• New Pastoral Relations processes

• Upcoming webinars

• Church Hub:

• New Manual

We are here to help. Please contact staff at either office if we can be of assistance to help you find what you need. Blessings and peace to you in these advent days. Please continue to pray for the Canadian Shield Regional Council as we prepare to open the door to the new year in 2019.

Peter Hartmans

Executive Minister

Canadian Shield Regional Council

How Can We Help?

Staff Support in the Canadian Shield Regional Council

Executive and Administrative

Peter Hartmans

Executive Minister Regions 6 & 10


Local telephone: 416-231-7680 ext. 6117

Toll-free: 1-800-268-3781 ext. 6117

Susan Whitehead

Executive Assistant & Administration

Regions 6 & 10

Local telephone: 705-474-3350 or

416-231-7680 ext.6134

Toll-free:1-800-268-3781 ext.6134

Rachael Howes

Executive Assistant & Administration

Regions 6 & 10


Local telephone: 416-231-7680 ext. 6144

Toll-free:1-800-268-3781 ext. 6144

Joan Bailey

Administrative Support Region 6 & 10 – Thunder Bay Office

Local telephone: 416-231-7680 ext.6138

Toll-free:1-800-268-3781 ext.6138

Pastoral Relations

Lillian Roberts

Pastoral Relations Minister


Local telephone: 705-474-3350

Pastoral Relation – West


Program William Kunder

Regional Minister Congregational Support and Cluster & Network Support – Region 6


Local telephone: 705-474-3350

Melody Duncanson Hales

Regional Minister Youth, Congregational Support, Stewardship Animation, and Cluster & Network Support – Region 6


Local telephone: 705-474-3350


Janet MacDonald

Financial Consultant, Region 6 & 10


Local Telephone: 519-389-5675